Commercial & Residential Property Tenant Applicant - Privacy Notice


What information do we ask to you to provide and what do we use it for?

When we receive your application for a tenancy, either directly from you or via our agent you will give us your full name, current address, previous addresses, national insurance number, date of birth, phone numbers and email address. We will also receive information about you from people that you have nominated as your referees. By giving us your personal data you are consenting to us processing it for the purposes stated in this Privacy Notice.

We ask you to supply

We us it to

Full Name

  • Identify you and personalise any correspondence that we send to you
  • Correspond with you during the application process
  • Conduct credit checks and to verify your identity

Current Address

  • Correspond with you during the application process
  • Conduct credit checks

Previous Addresses

  • Conduct credit checks

National Insurance Number

  • Conduct credit checks

Date of Birth

  • Conduct credit checks

Phone Numbers

  • Correspond with you during the application process

Email Address

  • Correspond with you during the application process

References

  • Conduct background checks


Why do we need to collect your personal data?

We collect your personal data so that we can process your application and ensure that both parties fulfil their obligations as detailed in the tenancy agreement.

How long do we keep your personal data?

We will keep your personal data for the duration of the lease plus 6 years. This applies whether or not you sell your lease.

Who do we share your information with?

We may share your personal data with the companies listed below or such other companies that we may use from time to time.

Company

Why do we pass information to them?

What information do we pass to them?

Experian plc or other such organisations that we may use from time to time

To conduct a credit check and provide us with your credit score once you have submitted your application.

Your full name, date of birth, national insurance number, current address and previous addresses

Equifax Ltd or other such organisations that we may use from time to time

To conduct a credit check and provide us with your credit score once you have submitted your application.

Your full name, date of birth, national insurance number, current address and previous addresses

Gosschalks or other such organisations that we may use from time to time

To complete your lease documentation

Your name, current address, phone number and email address

Is your personal data processed outside of the UK or EU countries?

No, your personal data is captured and processed on computer systems that are located within the UK or EU.

Is any “profiling” performed using your personal data?

No, we do not perform any kind of automated processing for the purposes of analysis or prediction using your personal data unless you submit an application.

When you submit an application your credit score provided by Experian plc or Equifax Ltd is calculated based on your credit history. Your credit score and other information that you provide is assessed by our Legal Support team in order to make a decision on your suitability for a tenancy. We do not make any automatic decisions based on your credit history.

To request a review of any decisions made using your credit history you should contact the Commercial Property Team at Ei Group plc.

For more information about your credit history or the personal data that they hold about you then please contact Equifax Ltd and Experian plc directly.

What are your rights?

For more information on your data protection rights refer to our Ei Group plc Privacy Statement.

 

Version Control
Version Number 1.0
Date Published 21/05/2018