Commercial Properties Tenant Registration - Privacy Notice


What information do we ask you to provide and what do we use it for?

We ask you to provide personal data and documents that may contain personal data. By giving us your personal data you are consenting to us processing it for the purposes stated in this Privacy Notice.

We ask you to supply

We us it to

Full name

  • Identify you and associate your ei commercial properties application with you
  • Personalise any correspondence that we send to you
  • Conduct insolvency and CCJ credit checks, background checks and to verify your identity
  • Submit an application for you to be named as a Designated Premises Supervisor for the pub you are taking

Email Address

 

  • Communicate with you during the application process and to keep you informed about the progress of your application
  • Other opportunities and events if requested

Current address

  • Conduct insolvency and CCJ credit checks, background checks and verify your identity.
  • Send you correspondence relating to your application
  • Submit an application for you to be named as a Designated Premises Supervisor for the pub you are taking.

Previous addresses

  • Conduct credit checks, background checks

Telephone Number

  • Contact you to progress your application.
  • Other opportunities and events if requested

Personal licence number

  • Verify that you have the appropriate qualification to uphold the licensing objectives
  • Submit an application for you to be named as a Designated Premises Supervisor for the pub you are taking

National Insurance Number

  • Conduct credit checks, background checks

Documented evidence of previous experience:

· CV
· Certificates for other professional or trade relevant qualifications

  • Verify that you have the relevant experience and skills to run one of our pubs

A record of any criminal convictions

  • Assess your suitability to enter into an agreement with us.

Right to Work Documentation

(depending on circumstances, passport,  full birth certificate, official government letter, national identity card, visa or work permit)

 

  • To comply with the Immigration Act 2016 confirming the you have the  entitlement to live and work in the UK

Business Plan and Proof of Funding

  • To ensure you have a sustainable plan for your business
  • To verify you have the required funds available to start up your pub business


Why do we need to collect your personal data?

We process your personal data on the basis that we have a legitimate interest in supporting your application. We will also use it to improve your experience of our organisation through our website and other business systems.

How long do we keep your personal data?

If your application is successful and we enter into an agreement for a pub then your personal data will be processed according to the ei commercial properties Tenant Privacy Notice.

If your application is not successful we will keep your personal data for two years from the date your application is submitted.

Who do we share your information with?

We do not pass your personal data to 3rd parties for marketing purposes unless you have given us your permission.

We may pass your personal data to the following companies and organisations:

Company

Why do we pass information to them?

What information do we pass to them?

Experian plc

or

Equifax Ltd

To conduct a credit check and provide us with your credit score once you have submitted your application.

Your full name, date of birth, national insurance number, current address and previous addresses

Gosschalks

To draft your agreement and other legal documentation

Your full name and address

Local Licensing Authority ((Local Licensing Authority, Local Police and the Secretary of State (Home Office))

To apply for you to be named as Designated Premises Supervisor on the Premises Licence for the pub you are taking

Your full name, date of birth, current address, right to work documentation and personal licence number


Is your personal data processed outside of the UK or EU countries?

No, your personal data is captured and processed on computer systems that are located within the UK or EU.

Is any “profiling” performed using your personal data?

No, we do not perform any kind of automated processing for the purposes of analysis or prediction using your personal data unless you submit an application.

When you submit an application your credit history provided by Experian or Equifax is searched. For more information about your credit history or the personal data that Experian or Equifax hold about you then please contact them directly. Your credit history and other information that you provide is assessed by us in order to make a decision on your suitability to run one of our pubs. We do not make any automatic decisions based on your credit history.

You should speak to the Regional Manager or Commercial Estate Manager for information on how we assess yours suitability for a pub.

What are your rights?

For more information on your data protection rights refer to our Ei Group plc Privacy Statement.

 

Version Control
Version Number 1.0
Date Published 25/05/2018